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The following checklist is meant to help guide you through the critical paperwork that is required of new employees, and also to help orient you to all of the opportunities and benefits available to you as an employee of the University of Maryland.

Complete paperwork required for entry into payroll system. Those items that are hyperlinked are available for you to download and print out. There are a few documents that are three part carbon forms and must be obtained from Pauline Rirksopa in room 1101, Physics.

When these items are complete, return to Pauline Rirksopa, Payroll, Room 1101, Physics.

W-4 “Employee Withholding Allowance Certificate” (For guidance on how to complete this form, click here to download instructions.

I-9 “Employment Eligibility Verification”. (*Note list of required accompanying documents)

Citizenship Status Form/ Instructions (* only if you are a non-resident alien or green card)

Form 1078 & 8233/Instructions (*only if you are a non-resident alien or green card)

Personnel Supplemental Data Information Form

Affidavit of Compliance (*only if you are a non-resident alien or green card)

Once this form is completed and your personal information appears in the university system, you can update your home and campus addresses, phone numbers, and email address on the Web. The URL is http://www.inform.umd.edu/About/howtofix/
This is the same information published in the Faculty/Staff Directory, both in print and on the Web.
You can also change the name, address, and phone information of the person you have listed as your Emergency Contact, as well as several other items of a personal or demographic nature.

Payroll Direct Deposit Authorization (*This is required of all employees except Hourly and Contingent I employees) To learn more about Direct Deposit, click here.

Staff ID enrollment form (complete, obtain signature from Andrea Pope in room 1105 and take directly to the Mitchell Building to receive your picture ID)

Elect Retirement Benefits

If you are employed at 50% or more as a permanent employee (6+ months) and have a faculty or staff status, you must enroll in a retirement plan as a condition of employment.

	If you are non-exempt staff, you must enroll in the Maryland State Pension System.
	If you are exempt staff or faculty, you may choose either the pension system or one of the following plans: TIAA-CREF, FIDELITY, or VALIC.

In order to receive a paycheck you must complete the following paperwork within 14 days of date of hire and return to Andrea in room 1105:

Enrollment form from one of the following plans:

TIAA-Cref, VALIC, Fidelity or Maryland State Pension System

Salary reduction Agreement

Election not to participate in the teacher’s system form (*only if you chose TIAA-Cref, Fidelity or VALIC)

Elect health benefits

If you wish to obtain health insurance as part of your employment at the University, you must submit a year 2 enrollment form within 60 days of date of hire. (View FAQ sheet)

Choose which medical, dental, prescription, Personal Accident, or life insurance plans that you would like to participate. Specific information on each plan is available in room 1105 or on the web.

Complete a year 2006 enrollment form indicating your selections. If requesting coverage for dependents, provide appropriate documentation of relationship (birth or marriage certificate).

Submit completed form to Andrea Pope, Room 1105, Physics, or Lorraine DeSalvo, Room 1109, Physics.

Obtain access to workspaces (offices, labs, etc.)

See Andrea Pope, Room 1105, Physics, to receive keys/access to your workspace, and any other access that may be required.

If you are a graduate student, you must also obtain a building pass from Andrea.

Obtain parking permit and review parking procedures

If you plan to park on campus, you must complete a parking registration form. If you receive a biweekly paycheck, then you are eligible for payroll deduction. Comple the payroll deduction card (available in Room 1105, Physics) if you wish to have the biweekly fee deducted from your paycheck automatically. If you are not eligible for payroll deduction, you may pay the yearly parking fee by check or credit card. When complete, return these to Andrea Commock-Pope, Room 1105, Physics, for her signature. These forms can then be brought to the Campus Parking office located under the Regent’s Drive Garage. Parking fees can be found on the Campus Parking Website.

Click here to view the campus map or to visit the Campus Parking website.

Apply for a computer account

Obtain a user ID for appropriate applications, create an email account.

You may apply for an account on http://internal.physics.umd.edu/pnce Follow the instructions carefully when choosing your username. If you should have any questions regarding this process, please contact:

Charles Smarsh at smarsh@physics.umd.edu or phone 301-405-6180.

Secure a personal mailbox in the department mail room

See Al Godinez in room 1220 about securing an individual mailbox or to locate your group mailbox.

For information on optional fringe benefits:

See Andrea Pope in room 1105, Physics for information on Supplemental Retirement Annuity, tuition remission, long term disability insurance, or for information on any other fringe benefits.

You should also plan to attend the next New Hire Orientation class held by the Training and Development Office of the Personnel Services Department. This class will supplement the information provided here as well as provide more detail on the benefits available to you as a new employee of the University of Maryland, College Park. These classes are held the 2^nd Monday of each month. To register for a class or to receive more information, call 301-405-5651.

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